Disciplinary Policy

Introduction

With this policy and procedure Elite Body Home Academy aims to encourage and achieve improvement in student conduct and academic performance. We would always hope to be able to address any concerns promptly and informally where possible, however we recognize that occasionally a formal procedure may be needed. The disciplinary procedure below sets out the action which will be taken when a student’s conduct or academic performance does not meet the required standard.

Principles

  • Adherence to the codes of conduct and ethical guidelines set forth by CIDESCO, DHA, and KHDA is mandatory for all students.
  • At every stage you will be advised of the nature of the complaint against you and given details of any evidence.
  • You will be given full opportunity to state your case.
  • You will be given the opportunity to be accompanied by a fellow student or a trusted adult.
  • You will not be dismissed for a first offence except in the case of gross misconduct, when the penalty will normally be dismissal without notice.
  • You will be given the right to appeal against any disciplinary sanction imposed upon you.
  • Your personal data collected as part of this procedure will be held securely and processed in accordance with our data protection policy. Any breach of our data protection policy will be a disciplinary offence.

Summary: Rules and Regulations

Rules and Regulations Covering Unsatisfactory Conduct and Misconduct Within Elite Body Home Academy, in accordance with CIDESCO, DHA, and KHDA guidelines.

  • Unsatisfactory Attendance Below 50%.
  • Rudeness Towards Faculty/ Students/ Staff.
  • Bad Language/ Harassment/ Bullying.
  • Unauthorized Use of Video Recordings/ Voice Recordings.
  • Damage Of Property.
  • Theft / Fraud.
  • Physical Violence.
  • Discrimination/ Racism.
  • Breach Of Health Safety and Put Others In Danger.
  • Late Payment / No Payments of Fees.

In all above situations Elite Body Home Academy will take action with:

  1. Verbal warning.
  2. 1st written warning.
  3. 2nd written warning.
  4. Dismissal.

Occurrences of gross misconduct are very rare because the penalty is dismissal without notice and without any previous warning being issued.

Procedure

Informal Action

Depending on the seriousness of the issue concerned, we may feel that informal action is appropriate to try and improve the situation. We would always consider this as a first option where possible.

Formal Disciplinary Action: Invitation To A Disciplinary Hearing

Where there are reasonable grounds to believe that the issue concerned is a disciplinary matter, we will then write to you outlining our concerns, and inviting you to attend a disciplinary hearing, with a minimum of two days’ notice. You may bring a fellow student or a trusted adult.

At the Disciplinary Hearing

The meeting will normally be conducted by Dr. Eman Hekal, Head of Training and Mr. Sameer. The details and evidence with regards to the concerns about your performance or conduct will be stated and you will be given the opportunity to respond.

After the Hearing

As soon as possible after the hearing is finished, we will let you know whether we have decided to impose any disciplinary sanctions and will confirm that decision in writing. You will be informed of your right to appeal the decision if you wish to do so.

Levels of Warning

  • Verbal warning: For less serious breaches of discipline or performance concerns, a verbal warning may be given. This will be recorded in writing and kept on your file, usually for a period of six months.
  • First written warning: For more serious concerns or where a verbal warning is already on file and has failed to bring about the required improvement, a first written warning will be issued.
  • Final written warning: If the offence is serious, or there has not been the required level of improvement following previous warnings, or if a similar offence occurs, a final written warning will be issued.
  • Dismissal: For extremely serious offences such as gross misconduct, or if your performance has still failed to improve despite previous warnings, we may consider dismissing you. In the case of gross misconduct, dismissal will result in immediate expulsion from the academy.
  • No further action: Following the investigation, we may decide that there is no cause for continuing the disciplinary action or imposing any form of warning or sanction.

Rules

a. Rules covering unsatisfactory conduct and misconduct

  • Failure to abide by the general health and safety rules and procedures.
  • Smoking in designated non-smoking areas and in uniform.
  • Consumption of alcohol on the premises.
  • Persistent absenteeism and/or lateness.
  • Unsatisfactory standards or output of work.
  • Rudeness towards clients, members of the public, faculty, staff, or other students; objectionable or insulting behavior, harassment, bullying, or use of inappropriate language.
  • Failure to adhere to the academic and professional standards set by Elite Body Home Academy, CIDESCO, DHA, and KHDA.
  • Unauthorized use of e-mail or internet.
  • Failure to carry out all reasonable instructions or follow our rules and procedures.
  • Unauthorized use or negligent damage or loss of our property.
  • Failure to report immediately any damage to property or premises caused by you.
  • Violation of any specific regulations or standards stipulated by CIDESCO, DHA, or KHDA.
  • Any action that compromises the reputation or accreditation of Elite Body Home Academy with CIDESCO, DHA, or KHDA.

b. Rules covering gross misconduct

  • Theft or fraud.
  • Physical violence or bullying.
  • Deliberate damage to property.
  • Deliberate acts of unlawful discrimination or harassment.
  • Possession, or being under the influence, of drugs on the premises.
  • Breach of health and safety rules that endanger the lives of, or may cause serious injury to, students or any other person.

The above examples are illustrative and do not form an exhaustive list. We reserve the right to allow third parties to chair any formal hearing. You agree to permit us to share any relevant sensitive data where it is necessary for the purposes of that hearing.

Appeal Procedure

You have the right to lodge an appeal in respect of any capability/disciplinary action taken against you.

If you wish to exercise this right, you should apply in writing to Dr. Eman Hekal, Head of Training.

It may be necessary, due to the size of the company, for the appeal to be heard by the person who took the original action and it is therefore important that your appeal gives details of why the penalty imposed is too severe, inappropriate or unfair in the circumstances.

You may be accompanied at the appeal hearing by a fellow student or a trusted adult, and the result of the appeal will be made known to you in writing, normally within five working days after the hearing. This is the final stage of the appeal process.

We reserve the right to allow third parties to chair any formal hearing. You agree to permit us to share any relevant sensitive data where it is necessary for the purposes of that hearing.